{"id":1352,"date":"2023-12-07T12:01:05","date_gmt":"2023-12-07T12:01:05","guid":{"rendered":"http:\/\/10.50.132.54\/?page_id=1352"},"modified":"2024-07-23T16:31:52","modified_gmt":"2024-07-23T16:31:52","slug":"storing-and-sharing-files","status":"publish","type":"page","link":"https:\/\/itdirectorate.aamusted.edu.gh\/index.php\/storing-and-sharing-files\/","title":{"rendered":"storing and sharing files"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-page\" data-elementor-id=\"1352\" class=\"elementor elementor-1352\">\n\t\t\t\t<div class=\"elementor-element elementor-element-cb77be8 e-flex e-con-boxed e-con e-parent\" data-id=\"cb77be8\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t<div class=\"elementor-element elementor-element-58e4efc e-con-full e-flex e-con e-child\" data-id=\"58e4efc\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-b4f4fa4 elementor-widget elementor-widget-heading\" data-id=\"b4f4fa4\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Sharing and storing files<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-70f58f3 elementor-widget elementor-widget-heading\" data-id=\"70f58f3\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<span class=\"elementor-heading-title elementor-size-default\">A number of tools are available for keeping your files secure and available for use including Teams, SharePoint Online, OneDrive and more<\/span>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-d166f22 elementor-widget elementor-widget-text-editor\" data-id=\"d166f22\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p class=\"no-top-margin\">Our recommended tools for storing, sharing and backing up your files\u00a0are outlined below with links to more detailed guidance. Tools and services are\u00a0also available for\u00a0<a href=\"https:\/\/www.it.ox.ac.uk\/research-collaboration-tools\">keeping research documents, data and other files\u00a0secure<\/a>\u00a0and accessible.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-41b101c elementor-widget elementor-widget-heading\" data-id=\"41b101c\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Teams<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-d4f4b68 elementor-widget elementor-widget-text-editor\" data-id=\"d4f4b68\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>You can use Teams\u00a0to store and work together on documents\u00a0<em>with your immediate\u00a0team<\/em>, without checking them in and out.\u00a0Find out more about\u00a0getting started with Teams\u00a0and ways of using this versatile tool.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-71e8fdc elementor-widget elementor-widget-heading\" data-id=\"71e8fdc\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">SharePoint online<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-7a96bfb elementor-widget elementor-widget-text-editor\" data-id=\"7a96bfb\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>SharePoint Online lets you control who can access or edit your documents which is useful for collaborative work.\u00a0It&#8217;s easy to share\u00a0\u2018work in progress\u2019 files more widely with colleagues<em>\u00a0across the University<\/em>.\u00a0Help and guidance for\u00a0using SharePoint Online\u00a0is available including a downloadable quick reference guide outlining the\u00a0difference between Teams, SharePoint Online and OneDrive\u00a0(PDF).<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-df3883a elementor-widget elementor-widget-heading\" data-id=\"df3883a\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Ondrive for business<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-0138214 elementor-widget elementor-widget-text-editor\" data-id=\"0138214\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>OneDrive for Business is useful\u00a0if you need to\u00a0<em>temporarily share files outside of University<\/em>\u00a0while you are working on them. It is different to your personal OneDrive account. Final versions should be moved elsewhere, for example your departmental shared drive.\u00a0More information about OneDrive for Business.\u00a0Our\u00a0guidance for using OneDrive to share large files\u00a0has useful advice.\u00a0\u00a0<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-ebeffa6 elementor-widget elementor-widget-heading\" data-id=\"ebeffa6\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Backup services<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-c1fd0f7 elementor-widget elementor-widget-text-editor\" data-id=\"c1fd0f7\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"col-sm-12\"><div id=\"main-content\" role=\"main\"><div class=\"region region-content\"><div id=\"block-system-main\" class=\"block block-system clearfix\"><div class=\"panelizer-view-mode node node-full node-oxdrupal-basic-page node-2191081\"><div class=\"bootstrap-twocol-stacked\"><div class=\"row\"><div class=\"panel-panel left col-xs-12 col-sm-12 col-md-9 col-lg-9\"><div class=\"panel-pane pane-entity-field pane-node-field-region-2\"><div class=\"pane-content\"><div class=\"paragraphs-items paragraphs-items-field-region-2 paragraphs-items-field-region-2-full paragraphs-items-full\"><div class=\"field field-name-field-region-2 field-type-paragraphs field-label-hidden\"><div class=\"field-items\"><div class=\"field-item private-show even\"><div class=\"entity entity-paragraphs-item paragraphs-item-wysiwyg-content-area margin-top margin-bottom widget-width-8-columns widget-style-main paragraphs-item-3064701\"><div class=\"content\"><div class=\"field field-name-field-content field-type-text-with-summary field-label-hidden\"><div class=\"field-items\"><div class=\"field-item private-show even\"><p>If you need a backup service, two free services are available depending on your needs.\u00a0The\u00a0HFS CrashPlan backup service\u00a0provides secure backups of University\u00a0data\u00a0on personal, single-user computers like your desktop and laptop at work and at home.\u00a0The\u00a0Spectrum Protect service\u00a0is suitable if you have large data sets or need to back up a server or shared machine.<\/p><p><strong>See also our\u00a0<a href=\"\/research-collaboration\/\">collection of tools for researchers<\/a>\u00a0to enable secure, easy-to-use storage and sharing<\/strong><\/p><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-bf3aaaf e-con-full e-flex e-con e-child\" data-id=\"bf3aaaf\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t<div class=\"elementor-element elementor-element-8a7993e e-flex e-con-boxed e-con e-child\" data-id=\"8a7993e\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-e182f3a elementor-widget elementor-widget-heading\" data-id=\"e182f3a\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Contact Us<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-b8d073a elementor-widget elementor-widget-text-editor\" data-id=\"b8d073a\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><a href=\"mailto:itdirectorate@aamusted.edu.gh\">itdirectorate@aamusted.edu.gh<\/a><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-86069a0 elementor-widget elementor-widget-image\" data-id=\"86069a0\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img fetchpriority=\"high\" decoding=\"async\" width=\"960\" height=\"720\" src=\"https:\/\/itdirectorate.aamusted.edu.gh\/wp-content\/uploads\/2024\/07\/colab.png\" class=\"attachment-large size-large wp-image-4486\" alt=\"tools\" srcset=\"https:\/\/itdirectorate.aamusted.edu.gh\/wp-content\/uploads\/2024\/07\/colab.png 960w, https:\/\/itdirectorate.aamusted.edu.gh\/wp-content\/uploads\/2024\/07\/colab-300x225.png 300w, https:\/\/itdirectorate.aamusted.edu.gh\/wp-content\/uploads\/2024\/07\/colab-768x576.png 768w\" sizes=\"(max-width: 960px) 100vw, 960px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>Sharing and storing files A number of tools are available for keeping your files secure and available for use including Teams, SharePoint Online, OneDrive and more Our recommended tools for storing, sharing and backing up your files\u00a0are outlined below with links to more detailed guidance. Tools and services are\u00a0also available for\u00a0keeping research documents, data and [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"site-sidebar-layout":"no-sidebar","site-content-layout":"page-builder","ast-site-content-layout":"full-width-container","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"disabled","ast-breadcrumbs-content":"","ast-featured-img":"disabled","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"class_list":["post-1352","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/itdirectorate.aamusted.edu.gh\/index.php\/wp-json\/wp\/v2\/pages\/1352"}],"collection":[{"href":"https:\/\/itdirectorate.aamusted.edu.gh\/index.php\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/itdirectorate.aamusted.edu.gh\/index.php\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/itdirectorate.aamusted.edu.gh\/index.php\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/itdirectorate.aamusted.edu.gh\/index.php\/wp-json\/wp\/v2\/comments?post=1352"}],"version-history":[{"count":18,"href":"https:\/\/itdirectorate.aamusted.edu.gh\/index.php\/wp-json\/wp\/v2\/pages\/1352\/revisions"}],"predecessor-version":[{"id":4504,"href":"https:\/\/itdirectorate.aamusted.edu.gh\/index.php\/wp-json\/wp\/v2\/pages\/1352\/revisions\/4504"}],"wp:attachment":[{"href":"https:\/\/itdirectorate.aamusted.edu.gh\/index.php\/wp-json\/wp\/v2\/media?parent=1352"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}