Aamusted University Account Policy
Section 1: PURPOSE AND SCOPE
Your Aamusted Account provides access to various computing resources across the University. It serves as a gateway to campus computers, the wireless network, email services, file shares, and other essential platforms. Your Aamusted Account credentials secure your online identity, and it is crucial to safeguard these credentials. Never share your password with others, and be aware that Aamusted will never request your password over the phone or through email. If prompted to provide your password and uncertain about the legitimacy of the request, contact the ITS Help Desk for verification.
Section 2: ACCOUNT CREATION
New user accounts are generated regularly. Faculty and staff accounts are created upon direction from Human Resources, with staff receiving their Aamusted Account username upon resource allocation and faculty via email. Student accounts are generated at the direction of the Registrar, with new students obtaining their username and initial password during orientation. For assistance with a new account, visit the ITS Help Desk. Activate your account promptly after receiving temporary credentials at [Aamusted Account Activation](http://www.aamusted.edu/activate).
Your Aamusted Account username is automatically assigned based on the first letter of your preferred first name and your full last name. In case of username conflicts, additional letters from your preferred first name will be appended until uniqueness is achieved. If necessary, a numerical suffix will be added. Your official Aamusted email address is defined by your username (username@aamusted.edu).
Section 3: ACCOUNT CHANGES
Username changes are rare, typically occurring in cases of legal name changes. Students requesting name changes should contact the Registrar, while faculty and staff should approach Human Resources. Passwords expire 365 days after being set, with reminders sent 14 days prior. Change your Aamusted Account password at [Password Change](http://www.aamusted.edu/password).
Section 4: ACCOUNT TERMINATION
Students:
– Maintain account access while registered or on official leave.
– Retain access for at least nine months post last registered semester after degree completion or withdrawal.
– Immediate suspension upon suspension, dismissal, or expulsion, with data retention for six months.
Faculty & Staff:
– Retired faculty with Emeritus status may retain their account for life, subject to annual verification.
– Access maintained for six months post-retirement, with data access granted upon request.
– Dismissed faculty/staff experience immediate account suspension, with automated response redirecting inquiries for 30 days.
Account Termination Due to Death:
– Account privileges terminated immediately upon notification from the appropriate administrator.
– Access granted for retrieval of personal messages or University business upon request.
Multiple Affiliations:
– Individuals with multiple roles receive account specifications associated with their primary University role.
History/Revision Information:
– Responsible Office/Division: Office of Information Technology and CIO.
– Periodic policy reviews and proposed changes by the Vice President for Information Technology and CIO.