Sharing and storing files
Our recommended tools for storing, sharing and backing up your files are outlined below with links to more detailed guidance. Tools and services are also available for keeping research documents, data and other files secure and accessible.
Teams
You can use Teams to store and work together on documents with your immediate team, without checking them in and out. Find out more about getting started with Teams and ways of using this versatile tool.
SharePoint online
SharePoint Online lets you control who can access or edit your documents which is useful for collaborative work. It’s easy to share ‘work in progress’ files more widely with colleagues across the University. Help and guidance for using SharePoint Online is available including a downloadable quick reference guide outlining the difference between Teams, SharePoint Online and OneDrive (PDF).
Ondrive for business
OneDrive for Business is useful if you need to temporarily share files outside of University while you are working on them. It is different to your personal OneDrive account. Final versions should be moved elsewhere, for example your departmental shared drive. More information about OneDrive for Business. Our guidance for using OneDrive to share large files has useful advice.
Backup services
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